Diana Dsouza

Tax Audit of Companies in Saudi Arabia, Egypt & UAE.

Group Consolidation of Financial statements for final Audit with PWC. .

Description of responsibilities

Banking & Credit facilities: Negotiate with new & current banks on credit facilities review & increase in facility line, negotiate better interest rates .Provide all financials & review data to RM. Fix meeting with banks & regular updates. Arrange all credit facility documents & security for bank credit facilities. Sending in-house financials to banks on regular basis. Communicate with all banks on any issues related to facility usage, payments etc. or any other matters.

Month end closing Financials & data: Review and monitor the month end-closing recording of data and month end provision entries. Send month end data and financials to corporate group and shareholders. Year-end closing: Analysing and recording all year-end closing entries as per Corporate Germany & group auditor's deadline. Providing the JAFZA audit report and reporting package to German office. Providing all year-end closing documents to Auditors & group companies for year-end closing data, reconciliations and analysis.

Budgeting & Forecasting: Forecasting & budgeting P&L and business strategy for current & subsequent year. Quarterly review & planning as per corporate guidelines. Receivables and Credit control: Regular monitoring of receivables ageing, collections & overdue & fixing meetings with sales team etc. Managing credit control and steps to be taken on irregular recoveries return cheques or delayed payments. Filing police complaint, legal cases, debt collection etc.

Working capital & cash flow management: Liaising with Sales, purchase & logistics for working capital & cash flow management.

VAT accounting & reporting filing returns: Implementation & Setup ERP - WAWI & SAP to comply with UAE VAT requirements. Quarterly generating VAT reports & supporting VAT payments. HR & Payroll function: Recruitment: Hire of manpower, interviews, short list, give offer letters, all process from visa process to employments documents & coordination with PRO .End of service & visa cancellation process & documents submitted. Employee conflict management & resolving issues. Employee accommodation benefits provisions & review. Internal Control: Review and maintain standards of internal control within the organization. Liaison with the other functions on the internal control process and document and train the concerned persons on the same. Conduct timely physical stock count and verification and supervise the warehouse and shop activities and control. Review the price fixing and approval process and document the same. (Cost of sales, margin and sales price fixing)

Admin and Company secretarial work: Monitor and control the day to day administration work handled by PRO. Review all trade licenses/lease rentals, contracts renewals etc. JAFZA change in directors, shareholders, share certificate, revising MOA & AOA and adherence to JAFZA laws & regulations.

OTHER: Support function to CEO and other functions for review and analysis on future projections, project update and feedback. Coordinate with other functions e.g. sales, etc.; and conduct brain storming sessions. Organizing events like annual team outings, Automechanika trade center shows. Review of all contracts e.g. suppliers Bonus, supplier's contracts, Insurance renewal etc. Overlooking the Warehouse functions & day to day operations including areas related to customs & meeting with Customs personal & reports submissions .Overlooking branches requirements, office requirements, rents ,storage ,stock checks &visits Problem solving & redressal.

Achievements: Streamlined Accounts Dept & put company on profit track for 9 years. Met monthly reporting deadlines & published the External Auditors reports within one month of year end .Achieved overall Cost reduction and implemented internal controls. Implemented & migrated to SAP successfully. VAT workshop for 50 employees. Organised Automechanika trade shows.

30.06.2010

Which consists of three companies within the group under various job profile Accounts Receivable Controller-Gulf Food Trade LLC Dubai (Retail Trade Division of Mars GCC) 23.08.2009 to 30.06.2010

Description of responsibilities Credit control management implementing tools for quick & easy collection by negotiating early payments, linking incentive targets for collection strategy and have favourable cash liquidity. Put in place measures to streamline the Trade contracts with Distributors/retailers. Conduct surprise audits for Van salesperson to strengthen Credit control process. Achievements: Setting right Receivables accounting shortfalls such as irregularities in invoicing & cash collection within a short span of period and implemented preventive measures to the best satisfaction of higher management & External Auditors. Handled special projects like looking into & reconciled the records of last 8years.